Kirkwall Grammar School
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  • HOME
  • About KGS
    • FACT FILE
    • ATTENDANCE
    • CATERING
    • CONDUCT
    • DRESS CODE
    • HOLIDAYS
    • HOMEWORK
    • HOUSE SYSTEM
    • POLICIES
    • LOST PROPERTY
    • MOBILE PHONES
    • PARENTAL INVOLVEMENT
    • REPORTS & PARENTS' EVENINGS
    • SCHOOL ACTIVITIES & CLUBS
    • SCHOOL DAY
    • SCHOOL IMPROVEMENT PLAN
    • SCHOOL MAP
    • SCHOOL TRANSPORT
    • STAFF LIST
    • STANDARDS AND QUALITY REPORT
  • DEPARTMENTS & CURRICULUM
    • BUSINESS TECH >
      • Administration and IT >
        • S3
        • National 4 & 5
        • Higher
      • Computing Science >
        • Homework
        • S1/2
        • N2
        • S3
        • S4
        • S5/6
      • Business Technology & Enterprise >
        • Business >
          • S3
          • National 4 & 5
          • Higher
        • Links
        • Young Enterprise
    • Curriculum Support >
      • Courses
      • Learning Characteristics >
        • Dyslexia
        • Dyscalculia
        • ADHD
        • ASD
        • Asperger's Syndrome
        • Down's Syndrome
    • Design & Technology >
      • currently undergoing major redesign
    • DRAMA >
      • School Show 2017 - Just for Fun 2.0
      • Drama Dance Photos
      • Drama Links
      • Digital Theatre +
    • ENGLISH >
      • ACCELERATED READER
      • ENGLISH LATEST NEWS
      • ENGLISH LINKS
      • MEDIA >
        • The Shawshank Redemption >
          • Clips >
            • The Opening
            • The Beers
            • Mozart
            • Tommy's Death
            • The Escape
            • The End
          • Documents
          • Key Scenes and Sequences
          • Posters
        • TV Documentaries >
          • Dispatches
          • Panorama
    • Guidance >
      • UCAS
      • Primary Transition
      • Our Partners and Links
      • Our Curriculum
      • Our Policies
      • Guidance Trips & Visiting Speakers
      • Our Galleries
    • LIBRARY >
      • Library Catalogue
      • Lego Club
    • MATHEMATICS
    • MODERN FOREIGN LANGUAGES >
      • French >
        • S1-3
        • S4
        • Advanced Higher
      • Spanish Projects >
        • Animal Rights Issues in Spain
        • Barcelona
        • Christmas in Spain and Latin America
        • Countries of South America
        • Latin American Animals
        • Novels set in Spain and Latin America
        • Regions of Spain
        • Spanish Animals
        • Spanish Festivals
    • MUSIC >
      • Instrumental Timetables
      • KGS Virtual Carol Service 2020
      • Music Technology
      • MUSIC LINKS
    • PE >
      • Links
      • S1/2
      • S3
      • National 4/5
      • Higher
    • Science >
      • S1 Science
      • S2 Science
      • N4 Science
      • Biology >
        • S3 Biology
        • N5 Biology
        • Higher Biology
        • Higher Human Biology
        • Advanced Higher Biology
      • Chemistry >
        • S3 Chemistry
        • N5 Chemistry
        • Higher Chemistry
        • Advanced Higher Chemistry
      • Physics >
        • S3 Physics
        • N5 Physics
        • Higher Physics
        • Advanced Higher Physics
    • Social Subjects >
      • National 5 >
        • Answer Structures
        • The Atlantic Slave Trade
        • Free At Last
        • Migration and Empire
      • Higher
      • Advanced Higher
      • 16th Century Scotland
      • Labour welfare reforms
      • The Reformation
      • The Sixties
      • Modern Studies >
        • S2 - Comparative Study >
          • Nigeria
          • North Korea
          • Russia
          • Saudi Arabia
          • Zimbabwe
        • S3 - Human Rights Project
        • National 4/5 >
          • Terrorism
          • Islam, Extremism and Radicalisation
        • Higher
        • Capital Punishment
        • Gun Crime in the USA
        • North Korea - Should We Intervene?
    • CURRICULUR MAPS
    • CURRICULUM PATHWAYS
  • Pupils
    • Careers
    • Duke of Edinburgh >
      • DUKE OF EDINBURGH INFORMATION
      • DUKE OF EDINBURGH LEADERS
      • DUKE OF EDINBURGH DOWNLOADS
    • Further & Higher Education
    • GLOW
    • Health and Wellbeing >
      • Achieving
      • Nurtured
      • Active
      • Safe
    • Lost Property
    • Mindfulness (dotbe.org)
    • Papdale Halls of Residence
    • STUDY SKILLS
  • Parents
    • Parental Communication
    • Attendance
    • Senior Tracking Letter
    • Downloads
    • Links
    • SCHOOL POLICIES
    • Mindfulness
    • Parent Council
    • Parents' Evenings
    • Pupil Progress
    • SCHOOL LUNCH PAYMENTS
    • Severe Weather
    • Welcome to Scotland
  • STAFF
    • STAFF CALENDAR
    • GLOW
    • ILEARN
    • Supporting the Mental Health of Young People
    • Mental Health Guidance for Orkney Education Staff
    • Child Protection Resources
    • ABOVE & BEYOND STAFF NOMINATIONS
    • ABOVE & BEYOND PUPIL NOMINATIONS
    • RISK ASSESSMENT
    • ScreenR Tutorial
    • Dyslexia Referral
    • DYSCALCULIA OVERLAY ASSESSMENT
    • IN-CLASS SUPPORT REQUEST >
      • SQA SUPPORT LIST
    • ON THE BUTTON
    • OIC HR POLICIES
    • ORKNEY THEATRE CALENDAR
    • MYVIEW
    • WEEBLY
  • SUPPORT & HELP
  • FINANCIAL SUPPORT
  • Contact

Our Procedures and Guidance Letters 

The purpose of this page is to share information about some of the roles of the KGS guidance department. 

For information regarding KGS school polices please this link. 

Attendance

Attendance Policy - Parent Responsiblities
File Size: 59 kb
File Type: pdf
Download File

Within the guidance department we monitor a pupil's attendance on a daily basis and follow the framework outlined below.
(Please don't hesitate to contact your son or daughter's guidance teacher if you have any questions.)
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Child Plan

A Childs Plan is a working document used to help co-ordinate 'multi-agency' approaches. A Childs Plan can be used to record minutes of meetings, keep a chronology of significant events as well as create an action plan and targets to help a young person progress and meet their potential. 

​More information can be found via the following link 

Reporting

Junior Phase (S1-3)

Parents have four official points of contact with the school each academic session;
1 x parents evening and 3 x tracking reports.

Senior Phase (S4-6)

Parents have four official points of contact with the school each academic session;
1 x parents evening and 3 x tracking reports.


Tracking reports are issued towards the end of each term and indicate academic progress.
Tracking reports operate a traffic light system - Red (Not Making Required Progress) and Green (Progressing as Expected)
Students are encouraged to have regular conversations about their tracking and targets with their class and guidance teachers. 

Parents evenings usually run from 1700 - 1900 and dates can be found on the school calendar.
Parents evening appointments are made via an electronic booking system.

Parents are welcome to contact the school (via guidance) at any time to discuss their child's progress.

Bereavement

Coming soon...

Time out

We understand that there are times when everyone (and anyone) can feel stressed, upset or generally just feeling a bit overwhelmed. 

We encourage any student feeling like this to come down to the guidance base to have a chat with their guidance teacher or Mrs Firth.


At KGS we follow the 'Time Out' procedure as outlined below:
  • Student informs class teacher that they would like to 'time out'
  • Student makes their way to the guidance base / Class teacher phones the guidance base to inform member of guidance that pupil is en route.
  • Student and guidance teacher have a chat re: problem/concerns.
  • Following this conversation, the student is given 10mins of 'time out'
  • At the end of this 10mins the student returns to class
  • If the student feels unable to return to class, they are given a space to remain in guidance/curriculum support for the remainder of the lesson.
  • If the student feels unable to go to their next period class, the pupil is taken to 'Sick Bay' and parents are contacted as per 'Sick Bay' procedure.​

In School Counselling

Here to listen, not to judge

Renate Andrews and Celia Clark are independent counsellors offering free and confidential counselling at school. This service is funded by Orkney Islands Council.

Counselling is a conversation with someone who is trained to listen and help you with issues such as stress, low mood, anger, bullying, relationship difficulties and self-harm. These sessions are 'person centred' and non-directive. 

This conversation is private and confidential, and the counsellor is there to listen, not to judge.

Different ways that you can get the help and support of a counsellor:
  • ask your Guidance teacher to arrange an appointment.
  • write your name and mobile number on one of our cards and drop it in the secure box and we will collect it and arrange the appointment.
  • send a text message to the mobile number given on the cards.
  • ask someone you trust to get in touch through the school or by text or email (e.g a teacher, parent or friend).
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KIRKWALL GRAMMAR SCHOOL. 2023
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